Summary
The Office Administrator will play a vital role in ensuring our office runs smoothly and efficiently. This position involves providing executive support, managing office operations, maintaining a tidy work environment, and managing monthly team communications. The ideal candidate will be detail-oriented, able to manage multiple tasks, and contribute to a positive team atmosphere.
This position will be on-site at our office in River North, Chicago and will report to the Human Resources Manager.
Who are you?
- You are a proactive and detail-oriented individual with a passion for organization and efficiency
- You thrive in a fast-paced environment and enjoy supporting others in achieving their goals
- You possess excellent communication skills to build strong relationships with team members and stakeholders
- You take pride in maintaining a professional and welcoming office atmosphere
- You are always looking for ways to improve processes and contribute positively to the team
Who are we?
Infuse Hospitality shines as an innovative contract food service management company for the modern day. Dedicated to creating authentic, hyper-local dining experiences, Infuse services to a diverse range of clients such as office buildings, co-working communities, hotels, and traditional retail spaces nationwide. From mobile carts to cafés, restaurants, and comprehensive amenity floors, Infuse Hospitality serves as a one-stop destination for premium specialty food and beverage experiences, encompassing branding, design, full operational services, and more. At the heart of the Infuse Hospitality portfolio is its flagship concept, Fairgrounds Coffee & Tea, a unique café offering an array of specialty coffee roasters and artisan teas all under one roof.
Why join us?
In this role, you will be an integral part of our team, directly supporting our executives and contributing to a dynamic and collaborative work environment. You will have the opportunity to enhance your skills in administration and office management while playing a crucial role in the success of our team. We believe in recognizing and nurturing talent, so you will have opportunities for professional growth and advancement within the company. By joining us, you will become part of a team that values dedication, innovation, and a commitment to excellence in every aspect of our work.
Key Responsibilities
- Provide top-tier administrative assistance to company executives, including calendar management, travel arrangements, and meeting coordination
- Manage the office environment, ensuring a clean, organized, and welcoming workspace
- Procure and manage office supplies, equipment, maintenance, and repairs within budget constraints
- Coordinate office meetings and manage inbound activity, presenting a professional and welcoming face for our organization
- Handle mail sorting and distribution
- Assist in preparing presentations, including gathering information, creating slides, and formatting documents
- Serve as a point of contact for internal and external communications, responding to inquiries and directing them to the appropriate teammates
- Manage gathering information for a monthly newsletter and sending it out to the entire team
- All other duties as assigned
Qualifications
- High school diploma or equivalent; additional education or certifications in office administration is a plus
- Proven experience as an office assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
If you’re ready to contribute to a high-impact team, we would love to hear from you!
